This article provides an overview of the Faculty 180 interface with links to more detailed articles as needed.
Article Outline
When you log in to Interfolio, you will see a new menu called “UCLA Faculty 180” above the “UCLA Review, Promotion, and Tenure” menu. The Review, Promotion, and Tenure menu and functionality have not changed.
Home
The home page displays your action items. Action items alert you to tasks you may need to perform based on your role.
If you are part of a review committee, you might have an action item to review a case.
If you are a candidate, you might have an action item to review and respond to case materials or to update your data summary form.
If you recently imported publications, you might have an action item asking for additional information.
Announcements & Help
Interfolio Announcements
Announcements about Interfolio updates and outages.
If you have a problem or concern, we strongly advise you to review articles on the Opus help desk and to contact your department coordinator instead of contacting Interfolio. We reach out to Interfolio on your behalf if we are unable to resolve an issue, but we feel that your department and the UCLA AAPO/Opus support team is best positioned to answer questions within a UCLA context.
Institutional Announcements
We will use this page to post announcements, changes or updates that we need to communicate to you.
UCLA Help
We use the UCLA Help section to provide information about getting started in Faculty 180 and to provide links to our help desk.
Profile
The Profile page displays personal information related to faculty members, such as name and contact information, degrees, and work experience. Click the arrow to expand each section.
Each section has a (?) ”Help” tooltip that will provide additional information when you click on it.
Name and contact information is loaded from UCPath and the Campus Directory. If you have entered a “Preferred Name” in UCPath, that name will be displayed here.
Degrees, Licenses, and Interests will need to be updated manually.
Your Current Position (Title and Rank) is populated through Opus and is not editable.
Work Experience will need to be updated manually.
Activities
An activity is anything a faculty member does that can be tracked as a record of their career for data collection and use cases like promotion, tenure, or annual reviews, grant applications, or supplementing public facing profiles. Generally, this describes some type of teaching, research, service, or professional development – the core activities of university faculty.
A section is a type of faculty activity such as teaching, grants, or scholarship. Sections are made up of fields.
Click the arrow to expand each section.
You’ll see a description of the section and information about available data sources. Wherever possible, we have pre-loaded data from campus source systems and will continue to add new records each month..
Each section has a (?) ”Help” tooltip that provides field-specific guidance.
For more information on adding and updating records see “Updating Your Data in Faculty 180”.
Forms & Reports
The Forms & Reports page shows data request forms from your department, school, or campus. You are also able to create reports for yourself.
Forms
This section displays forms sent to you by your organization to collect Profile data. These forms are not currently used by UCLA
Initiated Input Forms
While faculty members always have access to the Activities form on their menu toolbar, Administrators may ask for updates periodically. To make that easy for faculty members, they initiate a period of input for a particular time period. When a form is used as part of this request for information, that is the initiated activity input form.
At UCLA, we use these forms to request updates to data for a given review period. You will see the form here and in your Action Items.
Clicking on the form will open it in your browser.
Reports
Prior Activity Input Forms
Clicking on “Prior Activity Input Forms” will display all submitted forms for your previous reviews (if you used Faculty 180 to create your data summary and bibliography).
“My Activities” Reporting
This feature allows you to generate reports of your data. You may wish to use this feature if you want to export your data from Faculty 180. See the “Creating Reports of your Activities” article for details.
Vitas & Biosketches
Vita Admin
This page allows you to view and export your data using institutionally created vita templates, Biosketch templates, or custom templates.
Based on the template you select you will get an output like this:
See our “Creating your CV in Faculty 180” article for more information.
Vita/Profile Systems
This section displays a link to your ORCID account if you have connected your ORCID ID to Faculty 180. Once you connect your ORCID ID, you can easily import new publications and add them to your Activity page. See “How to add an ORCID ID to Faculty 180” for more information.
Find Colleagues
This feature allows you to search for faculty with specific Interests.
If the unit is “Campus”, the system will search across all faculty that have data in Faculty 180. You can also choose to search only within a specific unit.
Enter a keyword and click the Search button. You will see all faculty members who have listed that term under the Interests section of their Profile.
Clicking “contact” opens up a webpage that displays the faculty member’s email address.
Interfolio Dossier
Interfolio also provides an online platform for faculty to collect, categorize, manage, and store scholarly materials in a secure, centralized place accessible only by you. Dossier may be integrated with your institution's new electronic case and committee review system, Review, Promotion & Tenure.
You can get to your Dossier by clicking your name on the top right of the screen and navigating to “Interfolio Dossier”.
See “Interfolio's Dossier Repository” for more information.
